About
Announcement Number:
Pretoria-2024-078
Hiring Agency:
Embassy Pretoria
Position Title:
Administrative Assistant and Courier Escort [U.S. Citizen Eligible Family Members (USEFMs)]
Open Period:
07/22/2024 – 08/12/2024
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+2
You can:
Series/Grade:
FP – 0105 7
Salary:
USD $42,391 /Per Year
Work Schedule:
Full-time –
Important links:
- Office admin clerk (GRADE 12 -Entry level)
- Learnerships and Internships (Grade 9 and higher)
- General worker (Grade 10 and higher)
- All Jobs (Mixed job category all jobs)
Promotion Potential:
FP-7
Duty Location(s):
1
in
Pretoria, SF
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
PretoriaEFMRecruit@state.gov
Overview
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 07. Actual FP salary determined by Washington D.C. - U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required:
Top Secret Clearance
Appointment Type
Temporary
Appointment Type Details:
Definite not to Exceed 5 years
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (12 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
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Duties
The incumbent is the sole Administrative Assistant at the Pretoria Regional Diplomatic Courier Hub (PRDCH) and is responsible for its day-to-day operations. The incumbent manages and arranges travel for five Diplomatic Couriers and three Locally Engaged Staff (LES) drivers, to include monitoring travel documents and voucher submissions for PRDCH personnel. The incumbent also works in the logistics computer-based program to track procurements, submit time and attendance for all PRDCH personnel, and in the Integrated Logistics Management System (ILMS) to track classified pouch movements. They will also order tickets from Carlson Wagonlit Travel, submit Business Class Authorizations, and occasionally liaise with Protocol and freight forwarders at O.R. Tambo International Airport (JNB). The incumbent will also provide courier escort duties, as needed.
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Qualifications and Evaluations
Requirements:
EXPERIENCE: Two years of work experience performing administrative duties, and possessing experience with Microsoft Office suite (Microsoft, Excel, Word and Outlook) is required.
Education Requirements:
Completion of secondary school (Grade 12) is required.
Evaluations:
LANGUAGE: Fluent; speaking/reading/writing, may include the ability to translate required. (This may be tested).
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
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Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Mission South Africa may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
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How to Apply
How to Apply:
All candidates must be able to obtain and hold a TOP SECRET clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
Eligible Family Member Applicants:
- Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
- High school diploma (or equivalent)
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in South Africa.
